TextbookandMusicMediaManagers - TM Year Calendar

Fall/ Beginning of Semester Tasks
School Level:

Process payment of lost and damaged textbooks from previous year.
Request transfers due to changes in enrollment and local inventory.
Purchase textbooks as necessary and ship them to warehouse and DIRC for system entry and processing .
Receive and securely store textbooks.
Process transfer requests from other buildings.
Check out/in textbooks to teachers/pupils.

District Level:

Support textbook distribution at school level
Facilitate/process transfer requests to and from schools.
Materials management receives and moves textbooks between buildings.
DIRC enters new textbooks into the system.
DIRC/DLL support buildings with training and onsite registration support.
DIRC/DLL resolve software and distribution issues.

January Tasks:
School Level:

Return materials borrowed through transfer requests (ongoing)
Set deadline for end of year check-in, deadlines for payment, inventory

District Level:

Process supplemental orders and transfers for second semester, ongoing thru year.

Spring/Summer Tasks:
School Level:

Return materials borrowed through transfer requests, honoring due dates to home schools (ongoing)
Approve and submit annual textbook transfers/orders for the upcoming school year
Check-in and store textbooks for physical audit
Process payments for damaged and lost textbooks
Submit completed inventory by June 10th
Purchase textbooks as necessary and ship them to warehouse and DIRC for system entry and processing .

District Level:

Distribute Year-end inventory information and worksheets to schools
Electronically begin inventories for buildings
Support individual building inventories both remotely and onsite.
Receive, process and distribute new textbooks
Close out school inventories and run related reports
Process transfer requests and resolve related issues.
Dispose of dated and damaged materials
Manage title files and software